diff --git a/wiki/src/contribute/sponsorship_to_attend_events.mdwn b/wiki/src/contribute/sponsorship_to_attend_events.mdwn index fe73272308623ce0e9ea9a42ff18e931d8db91ca..7ad26215c0e5833d5b21c029517cb58c666276a8 100644 --- a/wiki/src/contribute/sponsorship_to_attend_events.mdwn +++ b/wiki/src/contribute/sponsorship_to_attend_events.mdwn @@ -5,7 +5,7 @@ relevant events such as conferences on behalf of Tails: in most cases the project will reimburse the corresponding expenses. Here is how to get such sponsorship. -[[!toc levels=2]] +[[!toc levels=3]] # General rules @@ -24,6 +24,19 @@ transportation, and conference tickets. When spending Tails' money, keep in mind that the project is working with a limited budget that is to be used with frugality. +### Food budget + +We allocate a budget for food based on the travel cost rate of the German +Federal Ministry of Finance. +See the [[calculation below|sponsorship_to_attend_events#food]]. + +#### Extra food budget + +If, for some reason, you go over your food budget, you can explain why +the budget was insufficient when reporting your expenses to the +accounting team. Most likely it won't be a problem. It will also help us +adjust our estimates in the future. + ## Is it OK to request sponsorship after the fact? No, it's not OK. In order to avoid biasing the decision-making process, @@ -36,8 +49,8 @@ See below for specific deadlines. Sponsorship requests must include: - - A detailed estimated budget of travel costs, hosting, food, and other - expenses. + - A detailed estimated budget of travel costs, hosting, and other + expenses (like local transportation). - A list of objectives for the event; in other words, what do you plan to do there, and why will it be beneficial for Tails. @@ -46,6 +59,40 @@ Sponsorship requests must include: example, "getting to know many other Tails people in person" is often a valid objective. + <a id="food"></a> + + - The number of lunches and dinners that you will have to pay yourself, + including during travel. + + We will calculate your food budget using the following formula: + + ( number of lunches + dinners ) × factor × official German rate + + - *factor* is: + + - 0.3 outside of Germany + - 0.4 in Germany + + - The *official German rate* can be found by searching online for + "*Steuerliche Behandlung von Reisekosten und Reisekostenvergütungen*" for + the current year. + + For example: *[site:bundesfinanzministerium.de Steuerliche Behandlung von + Reisekosten und Reisekostenvergütungen + 2018](https://duckduckgo.com/?q=site%3Abundesfinanzministerium.de+Steuerliche+Behandlung+von+Reisekosten+und+Reisekos%C2%ADtenverg%C3%BCtungen+2018)*. + + In the PDF, refer to the "*Pauschbeträge für Verpflegungsmehraufwendungen + bei einer Abwesenheitsdauer von mindestens 24 Stunden je Kalendertag*" + (first column). + + For example, if you are traveling to London for 3 days and eat 2 meals + during your travel, your food budget will be: + + ( ( 1 lunch + 1 dinner ) × 3 days + 2 meals ) × 0.3 × 62€ = 148.80€ + + Your food budget is the maximum that you should spend on food but you will have + to justify your *exact expenses* when reporting about your travel. + ## Who should I write to? Send your sponsorship request to the <tails@boum.org> private mailing